Scalable Meeting Room AV for a Major Utilities Provider
A major utilities provider in the western U.S. tasked RoomReady and its partner Presidio with creating a simple, replicable meeting room model to streamline the rollout of new collaboration spaces across its facilities.
RoomReady and Presidio developed AV solutions to:
- Design a variety of room standards for different spaces, including huddle rooms and conference rooms.
- Eliminate the complexity of AV installations by creating a standard “menu” of approved hardware.
- Provide a consistent and user-friendly experience for all employees, regardless of room size.
- Create a scalable and efficient blueprint for all future meeting room deployments and upgrades.
SERVICES PROVIDED
AV System Design
AV Installation
System Standardization
A Major Utilities Provider
A major utilities provider in the western U.S., with headquarters outside Las Vegas, needed an AV solution to simplify its installation process and create a replicable meeting room model. They sought a proven partner who could fix a previous integrator’s mistakes and deliver the quality and completeness their standards required.
The Challenge
After a lower-cost integrator failed to meet its quality standards, the utilities provider faced critical challenges:
- Lack of Standardization: Each meeting room was a different size, making it difficult to create a consistent, standardized solution without a clear plan.
- Installation Inefficiency: Without a replicable model, the company had to start the design and installation process from scratch for each new space.
- Cost vs. Quality Dilemma: An attempt to cut costs with a different integrator resulted in spaces that didn’t meet company standards, requiring rework.
The provider’s goal was clear: create a meeting room model it could easily replicate to ensure quality and accelerate future rollouts.
The Solution
RoomReady, in partnership with Presidio, delivered a customized solution focused on creating a clear blueprint for success:
- Designing Room Standards: RoomReady designed a variety of room standards fit for the provider’s facilities, including huddle spaces and small, medium, and large conference rooms.
- Creating a Standard Hardware Menu: They developed an approved standard menu detailing the specific hardware needed for each space, from display sizes and camera bars to microphones and speakers, ensuring a consistent user experience.
- Developing Detailed Blueprints: The team created comprehensive blueprints laying out every aspect of the installation, down to the specific height to hang a display on the wall, to take the complication out of future projects.
The Results
The new room standards produced exceptional outcomes for the provider:
- Increased Efficiency: The company no longer has to start the design process from scratch for each new room, achieving its primary goals of scalability and efficiency.
- Simplified Installations: The new blueprints take the complication out of figuring out exactly which solutions are needed for each space.
- Guaranteed Quality: By creating a standardized model, the provider ensures all future spaces meet its high-quality standards, avoiding the issues experienced with lower-cost integrators.
This success created a long-lasting partnership and established RoomReady as the trusted AV integrator for all future rollouts.
Key Metrics
- Fixed Poor Installations: Corrected the work of a former integrator who failed to meet quality standards.
- New Headquarters Design: Designed and installed all meeting spaces for the company’s new corporate headquarters.
- Created Room Standards: Established standard room solutions and blueprints to simplify all future room additions and upgrades
What Presidio Says
“In the battle of price vs. quality, price won. However, it speaks to the strength of RoomReady’s work that the utilities company once again turned to their team for the fix. RoomReady continually demonstrates how their install processes and completeness are a cut above.”
– Ken Ries, Project Manager, Presidio (RoomReady Partner)
Why Choose RoomReady?
- Quality You Can Rely On: Our installation processes and completeness are a cut above, ensuring your spaces meet the highest standards.
- Strategic Standardization: We don’t just install rooms; we create replicable blueprints that simplify future rollouts and increase efficiency.
- Partnerships that Solve Problems: We work with you to take the complexity out of installation and fix issues that others can’t.
Ready to Transform Your Meeting Room Deployments?
Let RoomReady bring simplicity, quality, and reliability to your organization’s AV needs.
Contact Us to learn more.