Scalable Meeting Room AV for a Major Utilities Provider
A major utilities provider in the United States tasked RoomReady and its partner Presidio with creating a simple, scalable meeting room model to streamline the rollout of new collaboration spaces across its facilities.
RoomReady and Presidio developed AV solutions to:
- Design a variety of room standards for different spaces, including huddle rooms and conference rooms.
- Eliminate the complexity of AV installations by creating a standard “menu” of approved hardware.
- Provide a consistent and user-friendly experience for all employees, regardless of room size.
- Create a scalable and efficient blueprint for all future meeting room deployments and upgrades.
SERVICES PROVIDED
AV System Design
AV Installation
System Standardization
The Goal
A major utilities provider based near Las Vegas needed an AV solution that would streamline installation and support a scalable meeting room setup. They were looking for a trusted partner to correct issues left by a previous integrator and meet their high standards for quality and completeness.
After a low-cost integrator failed to meet quality standards, the utilities provider faced critical challenges:
- Lack of Standardization: Each meeting room was a different size, making it difficult to create a consistent standardized solution.
- Installation Inefficiency: Without a scalable model, the company had to start the design and installation process from scratch for each new space.
- Cost vs. Quality Dilemma: An attempt to cut costs with a different integrator resulted in spaces that didn’t meet company standards, requiring rework.
The provider’s goal was clear: create a meeting room model that was scalable and prioritized quality for accelerated deployments.
The Solution
RoomReady, in partnership with Presidio, delivered a customized solution focused on creating a clear blueprint for success:
- Designing Room Standards: RoomReady designed a variety of room standards fit for the provider’s facilities, including huddle spaces and small, medium, and large conference rooms.
- Creating a Standard Hardware Menu: They developed an approved standard menu detailing the specific hardware needed for each space, from display sizes and video bars to microphones and speakers, ensuring a consistent user experience.
- Developing Detailed Blueprints: The team created comprehensive blueprints laying out every aspect of the installation, down to the specific height to hang displays on the wall.
The Results
The new room standards produced exceptional outcomes for the provider:
- Increased Efficiency: The company no longer has to start the design process from scratch for each new room, achieving its primary goals of scalability and efficiency.
- Simplified Installations: The new blueprints make it easy to choose the correct solution for each room.
- Guaranteed Quality: By creating a standardized model, the provider ensures all future spaces meet high-quality standards.
This success created a long-lasting partnership and established RoomReady as the trusted AV integrator for all future rollouts.
Key Metrics
- Standardized Room Design: Developed repeatable AV room configurations across multiple sizes to streamline planning and ensure a consistent user experience.
- Accelerated Rollouts: Enabled faster meeting room installations by eliminating the need to design each space from scratch.
- End-to-End HQ Deployment: Successfully designed and installed all meeting spaces for the provider’s new corporate headquarters.
- Blueprint-Driven Planning: Delivered detailed room blueprints—including hardware specs and install guidelines—to simplify execution across facilities.
- Scalable AV Framework: Created a flexible deployment model to support ongoing expansion without increasing internal complexity.
What Presidio Says
“In the battle of price vs. quality, price won. However, it speaks to the strength of RoomReady’s work that the utilities company once again turned to their team for the fix. RoomReady continually demonstrates how their install processes and completeness are a cut above.”
– Ken Ries, Project Manager, Presidio (RoomReady Partner)