Conference Room Solutions for a National Insurance Provider
A nationally recognized insurance provider partnered with RoomReady to refresh 500 meeting rooms using a simplified, standardized solution that streamlined technology and accelerated installation.
RoomReady designed conference room solutions that were configured to:
- Simplify the RFP and selection process with pre-defined “Room Menus.”
- Integrate seamlessly with the company’s existing Cisco endpoints and Webex platform.
- Accelerate installation times with pre-assembled “RoomReady Set.”
- Create a consistent, user-friendly experience across all 500 meeting rooms.
SERVICES PROVIDED
AV Consulting
AV Integration
System Standardization
The Goal
A nationally-recognized insurance provider with more than 20,000 employees needed to refresh 500 meeting rooms across the country to improve connectivity and user experience. They sought a technology partner who could act as a Cisco consultant, reduce complexity in their existing conference rooms, and install the new systems quickly to minimize downtime.
As the company prepared for a massive meeting room refresh, it faced critical challenges:
- Need for Cisco Expertise: The provider required a partner who could serve as a Cisco consultant and seamlessly integrate with their preferred Cisco meeting endpoints.
- System Complexity: A primary goal was to reduce the existing complexity and potential failure points within their conference rooms and make them more reliable and easier to use.
- Large-Scale Deployment: The project involved launching a refresh for 500 meeting rooms of varying sizes, which required careful planning and coordination to ensure minimal disruption during deployment.
The company’s goal was clear: create simpler, easier-to-maintain meeting rooms that maximized the capabilities of its Cisco technology.
The Solution
As the AV integrator for the project, RoomReady delivered a customized solution focused on simplifying both the planning and installation phases:
- Simplified Quoting with Room Menus: RoomReady accelerated the RFP process by utilizing its Room Menus offering—pre-defined pricing for a full suite of room types. This allowed the partner to simply select the right technology for the insurance company’s Cisco endpoints and quickly get a transparent quote.
- Pre-Assembled Hardware: To eliminate complexity and speed up installation, RoomReady used its patented RoomReady Set, a wall-mounted rack that neatly houses all conference room equipment. Because the equipment is pre-assembled at RoomReady’s facility, on-site installation was faster, easier, and reduced waste.
- Certified Cisco Integration: As a Cisco certified service provider, RoomReady had the expertise to ensure all new AV equipment, including Cisco Touch10 panels and Samsung displays, integrated seamlessly with the company’s existing Webex meeting platform.
The Results
RoomReady’s unique approach produced exceptional outcomes for the end user:
- Simplified RFP Process: For the technology service provider, the partnership meant a simpler RFP process and a clearer outline of project tasks.
- Reduced Complexity: The installation of the RoomReady Set successfully reduced complexity and potential failure points in the insurance company’s meeting rooms.
- Easier Maintenance: For the insurance company, the project resulted in meeting rooms that were significantly easier to maintain and use.
The project resulted in a room installation experience that could be described with one word: simple.
Key Metrics
- Accelerated RFP Process: Sped up the RFP process with pre-defined pricing on Room Menus.
- Simplified Planning: Simplified the planning phase with a clearer division of tasks and a transparent pricing model.
- Reduced Room Complexity: Reduced complexity and failure points in meeting rooms by installing the RoomReady Set.
