Audio Visual Solutions for a Global Lifestyle Brand
With nearly 1,000 conference rooms becoming outdated and hindering its video-first culture, a global lifestyle brand engaged RoomReady to deploy a massive update to it’s collaboration spaces, featuring standardized AV solutions certified for Zoom that leveraged HP | Poly hardware.
RoomReady developed a strategic plan to:
- Standardize nearly 1,000 meeting rooms with Zoom and Poly technology.
- Implement an AV as a Service (AVaaS) model to make the project financially scalable.
- Leverage the RoomReady Set to save the company over $1.2 million in construction costs.
- Provide dedicated on-site technicians to ensure seamless operation and support.
SERVICES PROVIDED
Customized Room Design & Testing
Large-Scale Deployment
Flexible AV Solutions
RoomReady Set
On-Site Support
The Goal
As offices began to reopen post-COVID, many executives struggled with the new realities of hybrid work – but not this global lifestyle brand. It had long embraced a flexible workplace, with meeting rooms spread across its headquarters designed to support a video-first culture for its in-office and remote workers. In fact, the explosion of remote working technology gave the company a golden opportunity to further strengthen its AV solutions.
Through years of growth, the organization’s HQ campus had thousands of conference rooms – ranging in size from huddle rooms to extra-large auditoriums – nearly 1,000 of which had become dated. To embody equity in its culture, the company wanted to ensure every meeting space functioned on technology that could support a consistent, positive meeting experience. And with Zoom taking the AV market by storm during the pandemic, the lifestyle brand saw the collaboration technology provider as the best option to tie its meeting rooms together and launch its initiative around improved workplace experience. Of course, upgrading thousands of meeting spaces would be no small task.
After the lifestyle brand worked with RoomReady on successful projects at its Los Angeles campus, it knew RoomReady was up to the challenge.
The Solution
Acting as a trusted AV integrator to the lifestyle brand, RoomReady laid out multiple options for AV tech that would complement Zoom. Poly became the lifestyle brand’s top choice after RoomReady guided them through a product demonstration. RoomReady then developed AV standards for various room sizes and functions, leveraging Poly X series and E series endpoints as the foundation of each solution.
Throughout the development process, RoomReady used its Tech Lab to test new designs for each of the different room types, and established various room configurations to show how furniture layout and technology changes would impact the user experience.
Finally, to meet the lifestyle brand’s goal of retrofitting 1,000 rooms in six months, RoomReady introduced the AVaaS financial model which also allowed the company the ability to move fast at a large scale while shifting it’s costs from CapEx to OpEx.
The Result
RoomReady quickly got to work and achieved the key metrics below:
- Introduced 1,480 upgraded meeting rooms in 3 years
- Introduced collaboration carts across the entire campus
- Saved the brand $1.2 million in added construction costs
With the meeting rooms online, the global lifestyle brand is already benefitting from a consistent meeting experience for both those in the room and on the screen. To ensure the technology continues to enable seamless collaboration, RoomReady has employed dedicated support technicians on the company’s campus, working on-site to quickly answer questions and troubleshoot if necessary – a feature of our embedded support package.